Do you have questions? #link.text
Here you find an overview of the questions - and answers - that may be relevant to your studies at the FH Südwestfalen.
As a student enrolled at FH SWF, you are covered by statutory accident insurance.
If you suffer an accident, please inform the responsible office in the university administration as soon as possible, from where the accident will be reported to the
Unfallkasse Nordrhein-Westfalen. The relevant accident report for daycare centre children, pupils and students can be found in this accident
report document (pdf)
.
Contact person:
Tobias Becker
Phone: +49 2371 -566 -104
Email:
becker.tobias@fh-swf.de
Baarstraße 6 58636 Iserlohn
*Please also inform the doctor in charge (including dentists) that the accident occurred in connection with attending a university.
If the accident occurred in the context of the university sports offered by the AStA please inform the AStA, so that they can handle the accident under their own responsibility via the insurance for university sports.
When do you have insurance cover as a student?Accreditation is an assessment of whether a degree course meets certain minimum requirements; it can be compared to a kind of MOT for degree courses. For example, it is important that the course can be completed in the time allotted, that the modules actually focus on the qualification objectives and that there are appropriate professional fields for graduates. External auditors, working on behalf of an accreditation agency, assess compliance with the standards and certify this with a quality seal. Accreditation requirements are standardised across the federal states in the German Conference of Ministers of Education and Cultural Affairs. Accreditation is always limited in time, and degree courses must be regularly re-accredited, i.e. they must undergo a regular quality control.
(Original German text taken from the homepage of the Ministry of Innovation, Science, Research and Technology of the State of North Rhine-Westphalia.)
Some degree courses are subject to admission restrictions. This means that if there are more applications than places available, a selection process will take place. Places are allocated according to academic performance and waiting time.
Further information can be found on the website Application procedure for degree courses with restricted admission (so-called NC procedure).
Students studying at other universities can be admitted as auditors upon application. This entitles them to attend courses and take examinations during their studies.
Further information on the auditor programme, the legal basis and the necessary application.
As part of the application or enrolment process, you will need to submit, among other things, officially certified copies of your university entrance qualification. If possible, please do not submit the original certificates but only certified copies.
The official authentication must be issued by an authority or institution that has an official seal (e.g. municipal administration, local court, public parish, etc.). However, authentications from health insurance companies and savings banks, for example, are not accepted.
Authentication officially certifies that a copy, photocopy or other reproduction is the same as the original.
Official authentication must include at least:
Please upload the signed consent for the enrolment of minors as part of your online application in the application portal.
AudioVisuellesMedienZentrum
The
AVMZ (AudioVisualMediaCentre) supports students and employees at FH SWF with media productions.
What is a Bachelor's degree?
A Bachelor's degree is the first degree that qualifies you for a profession.
After completing your degree, which usually takes six semesters, you will be ready to start your career. There are also an increasing number of seven-semester Bachelor's programmes.
Graduates are awarded a Bachelor of Arts (B.A.), a Bachelor of Science (B.Sc.), a Bachelor of Engineering (B.Eng.) or a Bachelor of Laws (LL.B.), depending on the programme. German-language titles (e.g.Bakkalaureus der Wissenschaften) are also possible.
You can continue your Bachelor's degree with a Master's degree, either directly or after a period of work experience to gain an additional qualification.
At the beginning of each semester (usually in September), there are also BAföG counselling sessions for first-year students held by employees of the Studierendenwerk on the campuses in Iserlohn, Hagen, Meschede and Soest. The dates will be announced in good time on the FH SWF website under Deadlines and dates / Dates for starting your studies.
FH SWF provides its users with certificates using the self-service procedure. You can use this "digital ID card" to sign or encrypt emails, for example.
NOTE: A user certificate is no longer required to log in to the Virtual Service Centre.
Please inform us as soon as possible of any change of address. This is the only way we can make sure that important documents (e.g. enrolment certificate, etc.) are sent to you. You can change your address in the Online Portal.
If you wish to apply for a change of first name and/or marital status (change of official gender entry), you can obtain an application form from the Student Service Office. Please then upload this application to the Online Portal.
If your name (e.g. due to marriage) or gender has changed, you will find a corresponding application to change your personal data in the Online Portal. In addition, we require a document proving the change (e.g. your marriage certificate). Please upload this document along with the corresponding application to the Online Portal; our colleagues on site will amend your details.
If you wish to apply for a change of first name and/or marital status (change of official gender entry), you can use the application form provided here . Please then upload this application to the Online Portal.
Application for a new Chiporello - will be published here shortly!
What is the procedure for submitting proof of payment of child benefit to the Family Allowance Office?
By submitting a certificate of enrolment, which you will receive automatically from the university for the first time after enrolment and for subsequent semesters after re-registration for the corresponding semester (to be submitted to the Family Benefits Office by the student's parents who are in receipt of child benefit).
Background: Children of full age are only eligible for child benefit if they meet special (factual) conditions. This can be for example, education. This includes, in particular, school, vocational and university education. In general, it is sufficient to submit proof of education and a declaration of the child's income and earnings to the Family Allowance Office before the child reaches the age of 18. Further information for those eligible for child benefit can be found on the website of the Federal Finance Office.
Your contact for questions regarding childcare is the Family Support Centre .
You can find more information at your respective Student Service Office.
Here you will find an overview of all committees, representatives and the University Management.
Students who are not able to sit examinations as planned due to a disability or chronic illness may apply to the Head of Examination Board for compensation. Compensation may include, for example, an extension of the examination time, the provision of a separate examination room or the use of technical aids.
The representative for students with disabilities or chronic illnesses assists and advises students with disabilities in applying for compensation for disadvantages, in coping with the impairment and in all matters relating to studying with an impairment.
You can find further information and contact details on the website Studying with a disability.
The Corona Protection Regulations of the State of North Rhine-Westphalia expired on 28 February 2023 after 1,073 days. As a consequence, the last protective measures prescribed by state law will no longer apply in North Rhine-Westphalia from 1 March 2023.
The number of infections is constantly changing, and the situation has currently eased significantly. Therefore, the information in this section is also regularly updated and amended.
You can also find useful information on the website of the Federal Centre for Health Education.
What are credits?
All courses in the programmes are awarded with credits in accordance with the European Credit Transfer System (ECTS). The credits indicate the amount of student workload, i.e. the average total workload (including preparation and follow-up work). As a rule of thumb, one semester hour per week corresponds to approx. 1 to 1.5 credits. However, this does not always apply; the student workload is decisive: every 25-30 hours equals one credit. The Dean or the lecturers themselves are primarily responsible for the initial determination of the number of credits. The examination regulations will then determine the credits for the course. A certain number of credits must be obtained in order to successfully complete the programme.
The Studierendenwerk Dortmund offers debt counselling for students in cooperation with the Diakonisches Werk Dortmund: Dates and contact.
What degrees can I obtain at FH SWF?
BachelorThe representative for students with disabilities or chronic illnesses assists and advises students with disabilities in applying for compensation for disadvantages, in coping with the impairment and in all matters relating to studying with an impairment.
You can find further information and contact details on the website Studying with a disability.
Your student ID card enables you to apply for a concession from the public transport company, but it will not allow you to use the bus or train for free. Please contact the transport company responsible for your region(s) directly to apply for the discount.
Please note
The Student Service Office does not have a list of the transport companies responsible for the various regions.
The Diploma Supplement (similar to credit points) is designed to simplify the assessment and classification of courses between universities and the international labour market in Europe.
The Diploma Supplement is very useful as a 'certificate supplement': It includes a detailed list of the individual components of the completed degree course as well as an overview of the German higher education system in English and is issued to graduates of Bachelor's/Master’s courses together with their degree certificate.
Upon request, additional information about additional study-related activities abroad can be included in the Diploma Supplement. These details only relate to activities that are not a regular part of your course and did not take place within the framework of Erasmus+, but have nevertheless contributed to the learning outcomes of your course. Application for recording stays abroad in the Diploma Supplement.
Withdrawal from examinations due to illness must be documented by a doctor's certificate issued no later than the day of the examination.
The original doctor's certificate must be received by the Student Service Office no later than three working days after the respective examination.
In addition to the overall grade, FH SWF also provides a relative grade distribution as defined in § 63 (1) sentence 3 HG ( Higher Education Act NRW)) in the form of an ECTS grading table. This grade distribution scheme provides statistical information on the distribution of final grades in a degree course and is used as a basis for comparison. The table is usually included in the transcript of records if there are at least 50 final grades in the reference group. The calculation is based on the ECTS guidelines of the European Commission as amended. Before the introduction of the ECTS Grading Table, ECTS assessment was carried out by awarding an ECTS grade.
Resolution of the Rectorate of 8 January 2020 approving the ECTS grading table (German language)
In conjunction with the Regulation on the Implementation of Online-Based Elections at Universities and Student Bodies in North Rhine-Westphalia (Online Election Regulation) of 30 October 2020 (GV.NRW.p. 1056) the student parliament of the South Westphalia University of Applied Sciences has issued the election regulations for the student body of the South Westphalia University of Applied Sciences.
As a student at FH SWF, you will receive a university account (user name, password and personal FH email address) and can use your user ID to access services on the university network, such as checking online grades or reading/sending emails. In the future, the User ID will be used to access all online services for students, which are currently being expanded. You can find further information about the email account here.
From 15 March 2023, students will be able to apply for a one-off energy lump-sum payment of €200. Applications will be accepted until 30 September 2023.
Payment is the responsibility of the federal states. The federal states are responsible for determining the legal basis and conditions for the disbursement of the money. From mid-March, all eligible applicants should be able to apply for the 200 euros in a standardised way across the country.
Further details and all the necessary information on payment can be found on the Federal Government's website:
Click here for further information on the energy lump sum.
You can also call the number below in the case of further questions: +49 800 2623 003
The most important information about the application process is summarised on the following page:
In a nutshell: Energy Lump Sum
The entrance qualification for a university of applied sciences is a school-leaving certificate that entitles the holder to study at a university of applied sciences. The general entrance qualification for universities of applied sciences consists of an academic and a vocational component.
The academic part of the entrance qualification for universities of applied sciences (Fachhochschulreife) is obtained by students with appropriate performance at the end of the first year of the qualification phase (year 11, nine-year grammar school students obtain the academic part of the entrance qualification for universities of applied sciences at the end of year 12) at grammar schools and, after year 12, at comprehensive schools, vocational schools or specialised upper secondary schools. In some German federal states, also through additional general education subjects at upper secondary level in combination with vocational training at vocational schools or technical colleges (e.g. technical or social pedagogy schools). The vocational part of the entrance qualification for universities of applied sciences is obtained by completing at least one year of relevant work experience or at least two years of relevant vocational training.
If the student has a lower secondary school leaving certificate and at least two years of vocational training, he or she will be placed in year 12 of the Fachoberschule. Otherwise, students must first attend year 11 of the specialised upper secondary school, which consists of an integrated vocational component (work placement) and an academic component. This does not apply to all federal states, e.g. Bavaria.
Important: If the certificate does not explicitly state that it is recognised nationally or in North Rhine-Westphalia, you will need to have your certificate recognised by the relevant
regional government in North Rhine-Westphalia.
Vocational extension certificate (Fachoberschulreife)
The vocational extension certificate is also known as the Mittlere Reife. It is the qualification obtained at a secondary school or one of the school-leaving qualifications that can be obtained at a comprehensive school. This qualification does not entitle the holder to study at university and cannot be obtained from a university.
Students studying in an examination regulation version until 2021 can register and de-register for examinations via the
Virtual Service Centre.
Students studying in an examination regulation version from 2022 onwards can register and de-register for examinations via the
Online Portal. You can also find an
instruction video with corresponding explanations on our website.
You can check which version of the examination regulations you are currently studying in the Online Portal in the menu under My studies>Study services>My status.
If you have problems with the application, please consult the technical notes
Balancing family, career and studies can be a major challenge. The Family Support Centre offers free and confidential advice.
In accordance with the "Act to Improve Equal Opportunities in Access to Higher Education in North Rhine-Westphalia", the state parliament in Düsseldorf decided on 24 February 2011 to abolish tuition fees. As a result, no tuition fees have been charged at FH SWF since winter semester 2011/2012.
However, according to § 11 of the Student Services Act, all enrolled students are required to pay a so-called "social contribution", which is used by the Studierendenwerk for their tasks. In addition, the Students' Council levies a contribution from its members for the costs of student self-administration. The contributions of the student body are determined by its own contribution regulations in accordance with § 57 of the Higher Education Act. Students at Hagen, Iserlohn, Lüdenscheid and Soest campuses also have to pay for the semester ticket.
You can find out more about the fees at FH SWF here: Semester fees and contributions.
The official forum at FH SW The forum of the FH SWF has been transferred to a Moodle course on the e-learning platform of the university. To join the course, please follow the link https://elearning.fh-swf.de/course/view.php?id=6916. You will also find all further information about the forum there.
Whether it's scholarships or the co-operative model, there are many ways to finance your studies - find out more about financing your studies here.
If other sources of funding are not available or are no longer available - for example, if you have exceeded your maximum BAföG funding period - you can apply for a DAKA (Darlehnskasse der Studentenwerke im Lande Nordrhein-Westfalen e.V.) loan to finance your normal living costs and study-related expenses: Contact at Studierendenwerk Dortmund.
Students at Hagen campus can contact the Hagen Student Service Office for administrative matters.
Starting from 01 December 2021, the new electronic student registration procedure will replace the previous paper-based one. All data subject to notification between FH SWF and health insurance agencies will then be exchanged electronically in both directions.
The following continues to apply: Each applicant must contact the health insurance agency prior to enrolment! Please apply to your health insurance agency for a special insurance certificate for enrolment, which the agency will send to us electronically.
For this purpose, please indicate the location of the HQ of our university which is: Iserlohn: With some health insurance companies you can also note the separate sender number of FH SWF. H0000339.
To complete the online application, it is also necessary to enter the insurance data of your health insurance agency (insurance number and name of the health insurance agency). Proof of health insurance cover or certificates do not have to be uploaded, but will only be sent to us electronically by the health insurance agency! If you have private health insurance cover, you must contact a statutory health insurance agency with a private insurance certificate. The statutory health insurance agency will then electronically report your exemption from the statutory health insurance obligation to FH SWF.
If you have a health insurance cover from a foreign country, please contact a statutory health insurance agency in Germany with your insurance documents before submitting your online application. They will check your insurance cover and report your insurance status electronically to FH SWF.
Please note: Some statutory health insurance agencies provide you with the option of sending the certificate electronically online. You can also find helpful information at the health insurance work group (German language content only).
The internship must be carried out in accordance with the internship training regulations of 11 December 2006 (BASS 13-36 No. 5). Proof of the entrance qualification for universities of applied sciences after the technical secondary school is provided by presenting the certificate of the entrance qualification for universities of applied sciences issued by the school. In all other cases, proof is provided by submitting the certificate of the school-based part of the higher education entrance qualification and the certificate of successful completion of the supervised work placement. Students wishing to study at universities of applied sciences in other federal states are only formally recognised by the higher education inspectorate.
Six-month relevant internship
Students at the two-year vocational school must complete a relevant six-month internship in order to qualify for admission to a university of applied sciences. The internship must be carried out in accordance with the internship training regulations of 11 December 2006 (BASS 13-36 No. 5). The vocational schools where the course was completed are responsible for awarding the entrance qualification for universities of applied sciences.
Your contact for questions regarding holiday childcare is the Family Support Centre.
What means: "Informally in writing” (Formlos schriftlich) Informal means that you can formulate an application freely without having to use the appropriate forms.
Written means that you must sign your application in person and submit it by postal mail, fax or in person. If you need to attach authenticated documents, we recommend sending them by postal mail or submitting them in person.
An email is not sufficient.
The International Student Identity Card (ISIC) allows students to benefit from student discounts abroad.
It can be obtained from the
AStA secretariat.
Unfortunately, we cannot help you directly in finding an internship, because the Student Service Offices themselves do not have lists of companies that regularly offer internships.
Please contact the Careers Information Centre (BIZ) responsible for your place of residence - located at the Employment Agency - or the Chamber of Industry and Commerce as well as your faculty.
You can also check the notice board at the university or on our website in the job market section: Sometimes internships are advertised here:
Stellenangebote Wirtschaft.
Students at Iserlohn campus can contact the Iserlohn Student Service Office for administrative matters.
The loan period for books is usually 30 days. You can find further regulations on the library pages.
The loan period for interlibrary loan orders is set differently by the individual
supplying libraries.
Here you will find an overview of all committees, representatives and the University Management.
Your contact for questions regarding maternity protection is the Family Support Centre.
AudioVisuellesMedienZentrum The AVMZ (AudioVisualMediaCentre) supports students and employees at FH SWF with media productions.
Students at Meschede campus can contact the Meschede Student Service Office for administrative matters.
Objectives
We provide our services competently, as quickly as possible and in a friendly manner. We proactively offer new information products and services and respond to specific and individual user requests. Our users are the focus of our work.
The development of the information and library sector is something we want to actively shape and implement at our university in line with demand. To this end, we collaborate with other libraries and institutions and make use of all information resources.
Work structure
The aim of our work is to continuously improve the quality of our services, taking into account the constraints of human and financial resources. To achieve our objectives, we use a team organisation with specific tasks, clear responsibilities and decision-making powers. Personal commitment, flexibility and interest in the work should be maintained and encouraged by all employees through a flat hierarchy, an open working atmosphere and lively internal communication.
Some degree courses have more applicants than places available. For this reason, a so-called local NC (Numerus Clausus) is determined for these courses and a selection procedure is carried out, i.e. not every applicant will get a place of study.
Whether your desired degree course is subject to a local NC as well as further information on the procedure can be found on the website
Selection procedure.
Explanation of the online application for a degree course with a local selection procedure
.
You can find detailed information on library use for non-university members on the library website.
Your contact for questions regarding nursing care is the Family Support Centre.
Please contact e-Auskunft@fh-swf.de if you have any questions.
Your contact for questions regarding parental leave / parental is the Family Support Centre.
At Iserlohn campus, students can only park directly on site if they can provide proof of a physical disability in the form of a medical certificate. You can get the form to apply for a parking permit on the
Facility Management website or at the Student
Service Office Iserlohn.
However, there is a car park a short walk away at the Alexanderhöhe/Parkhalle.
Refunds of
social and student body fees - as well as the materials purchase fee and, where applicable, the tuition fee - are only possible if the student withdraws from the University (receipt of application), takes a leave of absence, or refuses to enrol BEFORE the start of the semester for which the fee was paid.
Application for a refund in the Online Portal.
Please only submit the paper application form below if you have been exmatriculated for more than 60 days and therefore no longer have access to the online portal.
Refund application
The semester ticket (Hagen, Iserlohn, Lüdenscheid and Soest campuses) can only be fully refunded before the start of the semester (i.e. 1 March or 1 September). After the start of the semester, AStA will decide upon a possible partial refund. Please send any enquiries/applications directly to
AStA.
Please read the information under the FAQ section Online Catalogue Kai.
To re-register, please log in to the Online Portal and transfer the specified amount. You have received the credentials via postal mail. As an alternative, you will receive an email to your university email address (lastname.firstname@fh-swf.de) on the start date for the re-registration period.
Some degree courses have more applicants than places available. For this reason, a so-called local NC (Numerus Clausus) is determined for these courses and a selection procedure is carried out, i.e. not every applicant will get a place of study.
Whether your desired degree course is subject to a local NC as well as further information on the procedure can be found on the website
Selection procedure.
Explanation of the online application for a degree course with a local selection procedure
.
In accordance with the "Act to Improve Equal Opportunities in Access to Higher Education in North Rhine-Westphalia", the state parliament in Düsseldorf decided on 24 February 2011 to abolish tuition fees. As a result, no tuition fees have been charged at FH SWF since winter semester 2011/2012.
However, according to § 11 of the Student Services Act, all enrolled students are required to pay a so-called "social contribution", which is used by the Studierendenwerk for their tasks. In addition, the Students' Council levies a contribution from its members for the costs of student self-administration. The contributions of the student body are determined by its own contribution regulations in accordance with § 57 of the Higher Education Act. Students at Hagen, Iserlohn, Lüdenscheid and Soest campuses also have to pay for the semester ticket.
You can find out more about the fees at FH SWF here:
semester fees and contributions.
Please note: The Student Service Offices cannot issue certificates of paid semester fees. If you require proof, e.g. for authorities/the tax office, you must provide your own bank statements.
All full-time students enrolled at the Hagen, Iserlohn and Soest campuses are provided with a semester ticket.
The current cost amount is regularly updated on the
Fees and contributions website. The
AStA at your campus informs you in which areas the semester ticket is valid.
The ticket can be printed 45 days before the expiry date (1 March or 1 September) after re-registration.
There is no semester ticket on Meschede campus; however, you can usually apply for a fare reduction with your student ID card. Please contact the transport company responsible for the region in question directly.
Whether and where a semester ticket is available was determined by a student survey.
Your contact for questions regarding sick note of your child is the Family Support Centre.
Financing of your studies: This co-operative study model is a combination of studying at the university and working in a company that provides a scholarship for the course. The course at Soest campus follows the normal semester timetable, but students are involved in the company's activities during the lecture-free period. The Faculties of Electrical Engineering and Mechanical Engineering Automation at Soest campus are happy to help with arranging contacts.
Students at Soest campus can contact the Soest Student Service Office for administrative matters.
It is advisable to attend the counselling session in order to get a better idea of the content of the desired course and to make the right study decision from the beginning. The advisors are committed to providing first-year students with as much information as possible about their chosen course.
Once you have started your course, you will normally have access to a staff member at your faculty for advice and guidance.
Overview of all current activities and events at FH SWF - maybe there is something of interest for you!
The StuPa appoints a chairperson and a deputy chairperson from among its members to chair the meetings. The meetings are generally open to the public. A budget committee is to be formed as a standing committee of the StuPa. Further committees can be formed if required. The student parliament is elected by the members of the student body in general, direct, free, equal and secret elections.
Where can I get a transcript of records?
You can access and download your transcript of records in the
Virtual Service Centre.
Here you will find an overview of all committees, representatives and the University Management.
Examination registrations have a binding effect, so that special requirements are set for the withdrawal from examinations.
Therefore, we recommend to use the PDF file
Medical certificate of incapacity to take examinations for submission to the examination board of the FH SWF
.
Regulations on withdrawal from an examination due to illness
In case of uncertainty, please contact the responsible
Student Service Office on your campus.
Students in upper secondary school (in exceptional cases also in year 10 of secondary schools) have the opportunity to take part in lectures, tutorials and internships in designated degree courses at FH SWF’ campuses in Iserlohn, Soest, Hagen and Meschede, where they can also demonstrate their achievements in examinations. Students who take part in this project are referred to as young students.
Do you have any questions?
Your contact for further questions is General Student Advisory Service Phone: +49 2371 566 538 Email:
studienberatung@fh-swf.de
Application/enrolment: Heike Sobasik Phone: +49 2371/566-551 Email:
sobasik.heike@fh-swf.de